Every organization is its profit or non-profit requires an accurate accounting system to understand its growth or areas where it is lacking and need improvement. For smooth functioning of organizations, accounting software is put to use. It keeps a record of business transactions, manages ledger, accounts receivable and payable. It is through this software that cash flow, revenue, and expenses are carefully tracked and kept a record of. Quickbooks, accounting software that our article deals in, was developed and marketed by its parent company ‘Intuit’ by Scott Cook and Tom Proulx in 1983 in California, USA. The first software launched by the company was “Quicken” that became instrumental in helping the individuals to manage their advances with much ease. From the day of its launch in May 2002 the company has been modifying the software according to the changing needs of its users. The software company allows the user to work on the software for a month, after which you need to register to continue using the same.
If you too are looking to use this software for your business and don’t exactly know the way to start up, we have planned this guide for you!
Step by Step Guide to Working on Quickbooks Efficiently
Get Registered with Quickbooks: If you had been using the software for a month on a free trial basis and wish to continue working on it, register on it by choosing the plan that suits you the best following the below-mentioned steps:
On your system or phone launch “Quickbooks” and look for the “Help” menu. Following which click on “Register Quickbooks”.
Now click on the “Begin Registration” link and the Quickbooks will choose the registration method for your software.
Following the onscreen prompts, complete the registration process of your phone or computer system as per the users’ requirement.
If your version of Quickbooks includes any multi-user licenses then register all of them. From the “Help” heading present in the menu click on “Register Quickbooks” icon
End the process by entering the ZIP code and phone number corresponding to the information given during the initial registration of the software.
Set your company preferences and make preferred account settings: Now as the second step you got to set company preferences and make changes in your account that you wish to according to your organizational goals. To set the company’s preferences, click on “Company” option on the top of the menu bar and select “Preferences”.Also, edit your organization’s contact details. Thereafter you can make necessary changes in your account settings as the “Invoice automation”,” Time tracking and payroll” etc.
As a piece of additional information, you are not required to make all changes in settings before actually operating the software. A newer version of Quickbooks software allows flexibility to the user to make all required changes later as well.
Import all relevant and important business data to Quickbooks: After making required changes in the software, the third step requires the user to import all the business data from the existing Quickbooks desktop version, transactions from bank accounts, data from excel, email applications and much more. In order to import the data, follow the mentioned easy procedure.
From the menu bar on the top, click on “Company” tab and select “More” and “Import Data” from the drop-down menu.
You will be able to see a lot of data import options. In order to import the accounting chart upload the XLS file and match every field to Quickbooks field. Also, make sure to review the data before actually importing it.
In order to correctly upload the customer and vendors list match each field to Quickbooks field
Connect your bank account data with the software: As a fourth step in the process, connect your bank account data with the software by following the aforementioned steps:
From the top of the screen, locate and click on “Banking tab” and thereafter click on “Download transactions”.
Now after performing the preceding step, you will come across a pop-up window wherein you got to enter the name of your bank and account number for the account you wish to sync with. Use your online banking login name and password.
The software will now take a while to transfer all the business account’s bank transactions into the Quickbooks software. Once the process ends you can now add the specific accounts as the vendor’s or customer’s name to each transaction.
Sync your credit card information to Quickbooks: Now as the next step, make sure to sync all your business credit card details to the software. This will save you from the hassle of manually keeping a constant record of your data. Read the simple to perform steps below:
On the top menu bar of the screen, click on “Banking tab”.Select more and from the drop-down menu, click on “Registers”.
Type in a new account name and select “OK”
After the preceding step pop up window will appear asking you the kind of account you would like to set up.
Select the “Credit card” option and the software will create a credit card setup wizard that will help to sync your card smoothly.
Create a customized invoice for your company: This is yet another essential and last step of the list to create a Quickbooks login. Creating a customized invoice for the company will help to attract more potential customers. Follow the steps below to create a Quickbooks invoice with your company logo and branding.
At the top of the Quickbooks menu, click on “Customers” link and select “Create Invoices”.
Choose the desired invoice template style amongst the given options from the drop-down list.
For any additional changes in the invoice template, click on “Formatting” link and select “Customize data layout”.
To add your company logo to your invoice, select “Create invoices” link and choose “Customize design and layout”.Click on “Customize data layout” and at the bottom of the “Additional Customization” window, select “Basic Customization “ button.
Locate “Use Logo Checkbox” and wait patiently till the window pop up asks you to select the file to be uploaded.
After selecting the logo file suiting your business, select “Open” to preview and thereafter select “OK” to save.
Follow the above-mentioned list of steps carefully to create your own Quickbooks account or contact to Quickbooks Support for best reference. For more tech related writeups, keep reading this space. We will be glad to receive your feedback and the topics that you would like us to write for you!